1. Data controller and applicable law

The controller of personal data processed through ibc-portoroz.org is Društvo baletnih umetnikov Slovenije (Slovenian Ballet Artists Association), Župančičeva 1, 1000 Ljubljana, Slovenia.
Personal data is processed lawfully, fairly and transparently in accordance with Regulation (EU) 2016/679 (GDPR), the Slovenian Personal Data Protection Act (ZVOP-2) and other applicable legislation.

2. Categories of personal data

Depending on how you use the website and which form you submit, we may process:

• • identity and contact details, including name, date of birth, nationality, address, email address, telephone number and, where applicable, parent or legal-guardian details;
  • application and competition information, including category, competitor number, professional or educational background, programme, partners, video links, photographs, recordings and submitted documents;
  • information required to organise participation, rehearsals, ballet classes, accommodation, meals, transport, accreditation, visa support, stage requirements and communications;
  • billing and payment information and, only where necessary and lawfully provided, dietary, accessibility, health or safety information;
  • technical information such as IP address, device and browser data, server logs and cookie identifiers.
  • Where information is required to process an application or provide a requested service, failure to provide it may prevent us from completing that request. For minors, information and authorisations may be provided by a parent or legal guardian.

3. Purposes and legal bases

We process personal data only when an appropriate legal basis applies, including performance of a contract or pre-contractual steps, compliance with legal obligations, legitimate interests and consent where required. Processing purposes include:

• • responding to enquiries and providing information or support;
  • administering applications, video pre-selection, the Competition, schedules, performances, rehearsals, accommodation, accreditation and related services;
  • processing payments, issuing accounting records and meeting legal, tax and record-keeping obligations;
  • protecting participants, enforcing the Regulations, preventing misuse and maintaining website and information security;
  • analytics, optional communications, photography, recording and promotional publication where permitted by the Regulations, applicable law or valid consent.

Data may be disclosed only where necessary to authorised staff, contracted service providers, venues, accommodation or transport providers, payment and IT providers, professional advisers, competent authorities, or other recipients identified when data is collected. Where data is transferred outside the European Economic Area, an appropriate lawful transfer mechanism and safeguards will be used.

4. Retention

Personal data is retained only for as long as necessary for the relevant purpose and for any additional period required by accounting, tax, contractual, limitation-period, safeguarding or other legal obligations. Data processed solely on the basis of consent is retained until the consent is withdrawn or the stated retention period expires, unless another lawful basis applies.

5. Your rights

Subject to the conditions and limitations of the GDPR, you may request:

• • access to your personal data and information about its processing;
  • rectification of inaccurate or incomplete personal data;
  • erasure of personal data where the legal requirements are met;
  • restriction of processing;
  • data portability where applicable;
  • to object to processing based on legitimate interests and to withdraw consent at any time where processing is based on consent.

Requests may be sent to . You also have the right to lodge a complaint with the Information Commissioner of the Republic of Slovenia (Informacijski pooblaščenec, ip-rs.si).

6. Cookies

The website uses strictly necessary cookies required for security, language selection, form operation and other essential functions.
Analytics, preference or marketing cookies are used only after consent where consent is legally required.

The website may use:

• • strictly necessary cookies, which cannot be disabled through the consent tool because the requested service depends on them;
  • analytics and preference cookies, subject to the choices shown in the cookie banner;
  • marketing or third-party media cookies, only where enabled and consented to.

You may accept, reject or change optional-cookie preferences through the cookie settings available on the website. Withdrawing consent does not affect the lawfulness of processing carried out before withdrawal.

7. Security

The controller applies appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. No internet transmission or storage system can, however, be guaranteed to be completely secure.

8. Changes to this Privacy and Cookie Policy

This policy may be updated to reflect legal, technical or organisational changes. The current version and its effective date will be published on this page.

9. Contact

For questions about these Terms, privacy, cookies or the exercise of data-protection rights, contact Društvo baletnih umetnikov Slovenije at or through the contact form on ibc-portoroz.org.

Legal information

The following Imprint / Legal Notice identifies the website operator and provides additional legal information concerning ibc-portoroz.org.